Purchasing Specialist

Auckland - South Auckland

Bidfood as an Employer

Bidfood New Zealand is the largest specialist foodservice distributor in the country and the only true national food distribution service to multi-site customers.  With 28 strategically located business units and satellites across the country, Bidfood provides the foodservice industry with a full-service distribution business focused on quality – quality product and quality people.

Responsibilities and Duties 


  • Ensure that procurement decisions are taken with a view to achieving optimum stock levels, buying at the most optimal price and balancing operational efficiency with customer service.
  • Set up appropriate lines of communication with Operations and Sales teams.   Need to recognise the importance of providing accurate and up to date information on an ongoing basis.
  • Analyse and understand market trends
  • Actively seek cost savings in regular stock lines
  • Plan and execute strategic procurement decisions, in consultation with the Purchasing Manager.
  • Seek alternative supplier for product lines if is cost saving or new range is required to meet customer demand.
  • Ensure that suppliers adhere to the standards set in Bidfood’s Food Control Plan
  • Build strong relationships with suppliers and gain a competitive advantage through negotiation and or delivering benefit to suppliers.

Inventory administration

  • Using available tools (including Houdini/Stock Track & Excel), ensure we are maintaining accurate inventory and pricing files within Bidfood’s ER (Realtime)
  • Monitor and review the daily inwards goods, to ensure accuracy of receipting and stock records.
  • Conduct regular reviews of the stock range identify duplicate and slow moving stock lines, and to decide on an appropriate course of action in consultation with Purchasing Manager.
  • Ensure that all pricing and system fields are updated in Real-time.
  • Manage slow moving and problem stock, highlighting issues to the Sales Manager and ensuring initiative to clear stock are completed.
  • Ensure orders are placed in accordance with supplier requirements (minimum orders, lead times, cut off times etc)


  • Assist the Warehouse Manager and Inventory Controller in all aspects of the stocktake process
  • Follow all company policies including those related to Food Safety and Health & Safety.
  • Assist other staff with other sundry duties as directed by your manager
  • Maintain a high standard of dress and grooming so as to represent a professional company image to visitors.


  • Strive for continuous improvement personally
  • Communicate and promote yourself as a team player

Key Performance Indicators

  • Stock turn
  • Stock level ($)
  • Expired stock ($)
  • Number of SKUs
  • Slow moving stock (# and % of SKUs and $ stock holding)
  • Minimum out of stocks
  • Effectiveness of relationships with suppliers
  • Keep up to date with A/P invoices daily.
  • Minimum Slow & Dead lines of stock. Maintain correct status of lines
  • Systems – become skilled in operation Real Time, Houdini and create reports in excel to manage inventory
  • Product knowledge
  • Receipting accuracy
  • Ensure company policies are followed.


Applications close 5pm 27 May 2019